Hi DNN Community, 

We are still in development of our DNN 10 instance and have been looking for a way to manage workflow for documents/files, not just pages or HTML modules. Our current site has over 15,000 pages and 15,000 documents (.pdf, docx, .xlsx, .pptx, etc.).

Our organization has 150+ content editors and a 3-step approval process:

1. Editors create/update content
2. Reviewers approve it
3. Admins do final review and publish to Production

Our current system uses Adobe Contribute (if you can believe it) + a homegrown URL tracking app with separate Staging and Production servers. Documents and pages are edited on Staging, and only after approval are they moved to Production. This gives us:

• a true "draft" state for documents
• Production continues serving the last approved version
• Stable URLs, so editors don’t need to re-edit links when content is published

In DNN, we plan to use the native workflow for HTML modules/pages, but we still need a solution for documents.

Our problem is that DNN seems to expose uploaded documents immediately if the user has upload rights, and native workflow doesn't cover files. Secure folders also do not seem to support the stable URL model we need.

We need a solution where:

• New documents are not public until approved
• Updates to existing documents are not public until approved
• Production keeps serving the previous approved version until the new one is published
• URLs remain stable
• Ideally, versioning is available

Does anyone have recommendations for a module or approach that handles document-specific workflow in DNN? We are open to hosting the documents in an external repository outside of DNN too if that is the most realistic approach.

Appreciate any direction or recommendations you might have. 

Thanks!